At Vulcan Inspection Services we want to ensure that the inspection of your plant and machinery is completed with as little disruption to your business as possible and that's why it's important that you understand what to expect from us during the inspection process.

In addition, as the competent person our engineer surveyor is responsible for identifying any defects on your machinery which may cause an accident to someone or damage to surrounding plant and property so it's also important that you are aware of what we need you to do.

Engineering Inspection Process

Please read the following carefully and if you have any questions speak to your NFU Mutual agent or contact us on 01789 265355 or


Who can inspect plant & machinery?

Vulcan Inspection Services offers inspections via your insurance facility with NFU Mutual.


How to arrange an inspection

If you would like to arrange an inspection please contact your local NFU Mutual agent or phone us on 01789 265355 and we can put you in touch with them.


Before the inspection

Our Engineer Surveyor will contact you to arrange an appointment, the inspection will be completed within four weeks of VIS receiving all of your details

If you have steam or pressure plant which requires a thorough examination your maintenance provider will be required to prepare the plant ready for our visit

You will be required to provide a driver to operate mobile machinery for the inspection process. This will allow our engineer surveyor safe access to check all relevant moving parts

You should provide a safe means of access by which our Engineer Surveyor can inspect the plant (if appropriate) e.g. for roof mounted equipment an access platform may be required

If you have a new item of equipment, where safety does not depend on the installation conditions, the EC Declaration of Conformity is the equivalent of the initial inspection and is valid for the first 6 or 12 months depending on the normal inspection frequency of that item

If your plant is normally away from site e.g. out on hire, please contact your NFU Mutual agent as we will need to make special arrangements for this 'moved about plant'.


During the inspection

During inspection, our Engineer Surveyor will be looking for signs of deterioration/ wear & tear, or any physical/environmental factors which may affect the safe operation of the machine.

If we find a defect which is liable to cause imminent danger to people, or damage to property, we will explain this to you and ask you to sign a 'Defect Form' to acknowledge the situation. We will leave a copy of this with you. Once the inspection is complete, the Engineer Surveyor will issue an electronic report which will be forwarded to your email address.

If there is a serious defect we are required by law to forward a copy of this to the local enforcing authority.

In some instances, you will be required to take the machine out of service until it has been repaired; however, this will be clearly stated on the report. This is to ensure your safety and that of your employees.

If the Engineer Surveyor is inspecting your pressure and/or steam plant for the first time, he will issue a Written Scheme of Examination (WSE) as required by The Pressure Systems Safety Regulations 2000. We do not charge for undertaking this examination. The WSE should be made available to the Engineer Surveyor at each subsequent visit. We will, however, maintain a copy of the WSE on our electronic reporting system as a back up to your own records.


What happens after the inspection?

If for any reason your Engineer Surveyor has been unable to inspect your plant (e.g. unable to contact you after various attempts, the plant is away from your site, no one was available at your site for a pre-arranged visit etc.) they will issue a 'Not Available' Report. This will state why they've been unable to complete the inspection, along with their contact details.

If you receive a 'Not Available' Report, your plant will remain overdue for inspection so it's important that you contact the Engineer Surveyor to arrange another date. This will then enable you to meet your statutory obligations.

If you have any additional items which you would like to have inspected, please speak to your usual NFU Mutual agent. Under some circumstances the Engineer Surveyor may be able to add or delete items while still on site, subject to your agreement.

If we have issued a 'Serious Defect' Report for your steam/pressure equipment, we will need to re-examine it before it's put back into service.

Lifting plant doesn't normally need to be re-inspected following repair. However, it's advisable to keep the evidence of any repairs e.g. invoices, for your records. Our electronic reporting system will also keep copies of any information about your inspection regime.


Know How Engineering Inspection Guide

Please refer to our 'Know How Engineering Inspection Guide' for more detail regarding the relevant legislation.

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Engineering Inspection Process